Deactivated Users & Record Ownership: When a Salesforce user is deactivated, the records they own may not be automatically transferred to a new active owner. Pardot syncs prospect records based on the Salesforce owner. If the owner is inactive, it can prevent prospects from syncing correctly or being included in dynamic lists in Pardot.
In 2023, Salesforce Admins created 230,000 objects, generated over 2.7 billion reports monthly, and performed 1 trillion AI predictions weekly. These figures highlight the critical role of an Admin in the Salesforce ecosystem. However, becoming an expert Salesforce Admin requires more than just technical know-how. A blend of both technical and soft skills is essential to truly excel in this role. Whether you’re new to the role or looking to enhance your skills, learning the right abilities is key to thriving as a Salesforce Admin. In this guide, we’ll cover the essential Salesforce Admin skills you need to effectively manage the platform and drive business success. Key Takeaways 14 Essential Salesforce Admin Skills to Master These are some of the key skills outlined in Salesforce’s “Admin Skills Kit” that will help you secure top Salesforce Admin positions. 1. Communication Strong communication skills are critical for Salesforce Admins, who act as the link between technical teams, stakeholders, and users. You’ll need to explain complex processes clearly so that all parties can understand. Why It Matters: Clear communication ensures users can effectively engage with the platform and make informed decisions based on Salesforce data. How To Improve: Practice simplifying technical concepts, actively listen to others’ needs, and refine your ability to convey information clearly. 2. Problem Solving Challenges will arise in your role, from system errors to user issues. Having strong problem-solving skills allows you to identify the root cause of issues and quickly implement effective solutions. Why It Matters: Efficient problem resolution minimizes downtime and keeps the Salesforce platform running smoothly. How To Improve: Break down problems into manageable parts, brainstorm solutions, and always evaluate the impact of your decisions. 3. Attention to Detail Salesforce admins deal with complex data and processes that require accuracy. From maintaining data integrity to configuring processes, attention to detail is crucial. Why It Matters: Even small errors can result in inaccurate data, security risks, or inefficient processes. How To Improve: Double-check your work, use Salesforce validation tools, and ensure all workflows are correctly configured before launching. 4. Learner’s Mindset Salesforce evolves constantly, with frequent updates and new features. A learner’s mindset helps you stay on top of these changes and continuously improve your skills. Why It Matters: The more you know, the more value you bring. Keeping up with updates ensures you’re using the latest tools to benefit your organization. How To Improve: Engage with Salesforce communities, complete Trailhead modules, and attend webinars to stay current. 5. User Management As an Admin, you’ll be responsible for managing users, creating profiles, setting roles and permissions, and ensuring proper access to data. Why It Matters: Proper user management boosts productivity while ensuring data security. How To Improve: Learn the ins and outs of Salesforce profiles, roles, and permission sets, and practice managing users in a sandbox environment. 6. Security Management In today’s digital age, data security is a top priority. Salesforce Admins are responsible for safeguarding organizational data from unauthorized access or breaches. Why It Matters: Poor security can lead to data leaks, damaging the company’s reputation and finances. How To Improve: Master security settings, understand field-level permissions, and stay informed on two-step verification and audit tracking. 7. Business Analysis Admins need to understand the business needs of their organization. Business analysis skills help you gather requirements, understand workflows, and tailor Salesforce to meet those needs. Why It Matters: The better you understand the business, the more effectively you can customize Salesforce to add value. How To Improve: Collaborate with stakeholders to identify pain points and design solutions that address specific business needs. 8. Data Analysis Working with large data sets is a regular part of being a Salesforce Admin. Knowing how to analyze data and generate insights is essential. Why It Matters: Data analysis drives informed decision-making, streamlines workflows, and improves communication. How To Improve: Familiarize yourself with Salesforce’s reporting tools, dashboards, and data export features. 9. Data Management Effective data management is critical to maintaining a well-functioning Salesforce system. This involves data transfers, cleaning, deduplication, and archiving. Why It Matters: Clean and organized data supports accurate reporting and better decision-making. How To Improve: Learn best practices for data imports, validation rules, and data maintenance tools like Data Loader. 10. Designer’s Mindset Admins with a designer’s mindset can create user-friendly interfaces and workflows that enhance the system’s usability. Why It Matters: A well-designed interface improves the user experience, making work more efficient and enjoyable. How To Improve: Use the Lightning App Builder to create custom page layouts and optimize user flows. 11. Change Management When implementing new processes or updates, effective change management is key. This includes communication, ensuring smooth transitions, and training users on new features. Why It Matters: Proper change management ensures high adoption rates and a smooth transition to new features or updates. How To Improve: Develop communication plans, conduct training, and gather user feedback during transitions. 12. Process Automation Salesforce’s automation capabilities allow admins to streamline repetitive tasks. Automation skills help you create workflows, approval processes, and automated communications. Why It Matters: Automating repetitive tasks saves time and ensures that critical business processes are followed consistently. How To Improve: Learn how to use Flows, Process Builder, and Workflow Rules to automate business operations. 13. Product Management A product management mindset helps Admins align the platform with users’ and stakeholders’ needs, ensuring Salesforce delivers value to the organization. Why It Matters: Meeting evolving business needs ensures you continue to add value as an Admin. How To Improve: Collect user feedback, prioritize requests, and align updates with overall business goals. 14. Project Management Salesforce Admins often lead projects such as implementing new features or migrating data. Strong project management skills are essential to execute these tasks effectively. Why It Matters: Good project management ensures that goals are met on time and within budget. How To Improve: Get comfortable with project management tools, scheduling, resource management, and stakeholder communication. Conclusion The role of a Salesforce Admin combines both technical and soft skills like communication,
As summer wraps up and we return from our vacations, it’s time to shift our focus to winter — at least for those of us working in the Salesforce ecosystem. Salesforce’s three major releases each year mean that fall is the only season we skip, jumping straight from summer into the Winter ‘25 Release. Key dates for the Salesforce Winter ‘25 Release include September 6, October 5, and October 12. However, the exact date of the update depends on your Salesforce instance. To find out when your instance will be updated, visit Salesforce Trust, search by instance name or domain, and click “maintenance” to see your specific schedule. As a certified Salesforce professional, I’m excited about the new features rolling out in the coming weeks. Here’s a preview of some of the most important updates in the Winter ‘25 Release: 1. Inline Editing in the Enhanced User List View One long-awaited update is inline editing for user records. While this feature has existed for most objects, it wasn’t available for the user object. With the Winter ‘25 update, inline editing for users will be available through the enhanced user list view, which can be enabled in Setup. 2. View Object Access from Object Manager This update is sure to streamline workflows, offering a read-only object access summary in Object Manager. This summary provides a clear view of access to each object. Although it’s currently read-only, future releases are expected to enable CRUD edits directly from this summary, further enhancing object management. 3. Centralized Management of User Details User information will now be consolidated in the enhanced user access summary page. Both standard and custom user fields will be aligned with the user details section of the assigned profile page layout, simplifying the process of viewing and editing user details. The summary view will be accessible directly from a user’s record in Setup. 4. Insights into User Permission Assignments The Winter ‘25 update introduces a new “user access summary” feature, which provides insights into the profiles, permission sets, and permission set groups that grant specific permissions to users. This new option in Setup will greatly simplify user management, making it easier to track down permissions that were previously harder to locate. 5. Simplified Public Group Membership Management Managing public groups will be more efficient with the new public group summary page. This update improves performance and makes it easier to handle users, roles, and nested groups. The improved member selection experience will allow us to add or remove up to 100 members at once and edit or delete public groups directly from the summary page. 6. Sales Cloud Go: Discover and Set Up Features Easily Sales Cloud Go, a new feature arriving with the Winter ‘25 Release, will help users discover and enable Sales Cloud features with just a click. Located in Sales Setup, Sales Cloud Go offers screenshots, guided tours, videos, and help topics for each feature. If your account app is activated, you’ll even be able to purchase add-on licenses directly from Sales Cloud Go. 7. Conditional Formatting for Record Fields Dynamic forms are getting a boost with the addition of conditional formatting in the Salesforce Lightning App Builder. This feature will enable admins to apply formatting to fields based on rule sets, helping users quickly identify key information on a record page. These updates reflect Salesforce’s continued commitment to improving user experience and streamlining processes. As we look forward to the Winter ‘25 Release, these new features promise to enhance productivity and simplify many aspects of Salesforce management. Like Related Posts Salesforce OEM AppExchange Expanding its reach beyond CRM, Salesforce.com has launched a new service called AppExchange OEM Edition, aimed at non-CRM service providers. Read more The Salesforce Story In Marc Benioff’s own words How did salesforce.com grow from a start up in a rented apartment into the world’s Read more Salesforce Jigsaw Salesforce.com, a prominent figure in cloud computing, has finalized a deal to acquire Jigsaw, a wiki-style business contact database, for Read more Health Cloud Brings Healthcare Transformation Following swiftly after last week’s successful launch of Financial Services Cloud, Salesforce has announced the second installment in its series Read more
Salesforce’s Winter ’25 release introduces a host of updates across the platform, with a particular emphasis on security and user management improvements. Among these, the enhancements to Permission Set Groups stand out, offering more efficiency in managing user access and permissions. Let’s take a closer look at these updates and how they can benefit your Salesforce environment. What Are Permission Set Groups? Before diving into the new enhancements, it’s essential to understand Permission Set Groups. Salesforce created these groups to simplify the assignment of permissions to users. Instead of assigning multiple individual permission sets, administrators can bundle them into a Permission Set Group. This approach streamlines the process, making it easier to manage permissions for users with complex roles requiring access to multiple features and objects. What’s New in Winter ’25? The Winter ’25 release brings several key updates to Permission Set Groups, making them more robust and flexible. Here’s a breakdown of the major improvements: Key Benefits of the Winter ’25 Enhancements The Winter ’25 updates to Permission Set Groups offer several advantages for Salesforce admins and organizations: Getting Started To begin utilizing these new features, head to the Permission Set Group settings in Salesforce Setup. Review your current permission sets and explore how these new features can streamline your processes. The expiration date feature, in particular, will be valuable if you manage temporary roles or frequently changing project teams. Winter 25 Permission Set Groups The Winter ’25 Salesforce release delivers significant improvements to Permission Set Groups, equipping admins with enhanced tools to manage user permissions securely and efficiently. By incorporating these features into your Salesforce environment, you can strengthen security, optimize user access management, and ensure your organization operates smoothly. For a deeper dive into these updates, check the Salesforce Winter ’25 release notes or join discussions in Salesforce communities and forums. Like Related Posts Salesforce OEM AppExchange Expanding its reach beyond CRM, Salesforce.com has launched a new service called AppExchange OEM Edition, aimed at non-CRM service providers. Read more The Salesforce Story In Marc Benioff’s own words How did salesforce.com grow from a start up in a rented apartment into the world’s Read more Salesforce Jigsaw Salesforce.com, a prominent figure in cloud computing, has finalized a deal to acquire Jigsaw, a wiki-style business contact database, for Read more Health Cloud Brings Healthcare Transformation Following swiftly after last week’s successful launch of Financial Services Cloud, Salesforce has announced the second installment in its series Read more
Capture Forecasts with Forecast Submissions Track sales forecasts accurately: Submit and review forecasts to keep them up-to-date with the latest estimates and quota comparisons. Available in Lightning Experience for Professional, Developer, Enterprise, and Unlimited editions with Sales Cloud. Forecast SubmissionsHow: Enable Forecast Submissions by navigating to the Forecast Settings page in Setup. Sales reps and managers can then use icons in the forecast summary to submit forecasts or review past submissions. Note that forecast submissions are restricted to forecast types excluding product family or other forecast groups. Expand the Reach of Your Enhanced CMS ContentHow: To publish content from enhanced CMS workspaces to Aura site channels using non-enhanced APIs, ensure the “Use non-enhanced APIs” setting is enabled by default. This setting allows you to continue using non-enhanced CMS Managed Content Resources without disrupting your existing processes. New workspaces created as of Winter ‘25 will be enhanced by default. Monitor Additional User PermissionsHow: Access additional user permission metrics from the Security Center under the User category in Security Overview. Metrics include permissions like Retain Field History, View Real-time Event Monitoring Data, and more. Integrate Knowledge and Unified Knowledge with Data CloudHow: In Data Cloud Setup, select Salesforce CRM and Standard Data Bundles. Choose Service Cloud and install or update the Service data kit. This integration prepares your Knowledge base for future enhancements with Data Cloud. Boost Service Efficiency by Automating Milestone Actions with FlowHow: Open the milestone from an entitlement process, click Add Actions, and select New Flow to add the autolaunched flow. Customize and activate this action in Flow Builder. Additional Enhancements Reference Multiple Picklist Values in Restriction and Scoping Rules Streamlined State and Country Picklist Setup Restore Only the Latest Entity History Records Selective Sandbox Access for Developer Sandboxes Find and Merge Duplicate Prospect Records Retirement of Campaign Member Status Chart Enhance Sales Forecast Accuracy with Manager Judgment Connect Unified Knowledge to More Systems Prioritize Cases by Tracking Milestone Time Renamed and Retired Features Retired: Social Customer Service Starter Pack, Embedded Appointment Management, Embedded Flows, Close Date Predictions, Cadence Builder Classic (1.0), Externally Built Models in Einstein Discovery, Einstein Automated Contacts (Feb 2025), Salesforce Functions (Jan 31, 2025), Embedded Appointment Management (Jun 17, 2025), Legacy Chat (Feb 14, 2026), Salesforce for Outlook (Dec 2027). Like Related Posts Salesforce OEM AppExchange Expanding its reach beyond CRM, Salesforce.com has launched a new service called AppExchange OEM Edition, aimed at non-CRM service providers. Read more The Salesforce Story In Marc Benioff’s own words How did salesforce.com grow from a start up in a rented apartment into the world’s Read more Salesforce Jigsaw Salesforce.com, a prominent figure in cloud computing, has finalized a deal to acquire Jigsaw, a wiki-style business contact database, for Read more Health Cloud Brings Healthcare Transformation Following swiftly after last week’s successful launch of Financial Services Cloud, Salesforce has announced the second installment in its series Read more
The Winter ’25 updates and retirements are available through the pre-release program. On August 30, 2024, Sandboxes will be upgraded, providing your organization with the Winter ’25 release experience. Connecting Unified Knowledge to Third-Party SystemsSteps to Implement: Before adding a connector, review the connector requirements in the Zoomin documentation. Then, in Setup, enter “Unified Knowledge” in the Quick Find box and select it. Click “Add a Source” and choose your desired connector. Help Agents Prioritize Cases with Milestone TrackingEnhance your agents’ ability to prioritize cases and maintain high service standards by tracking the time remaining for case milestones. With the “Time to Next Milestone” column in the case list view, agents can easily identify overdue, nearly due, or paused cases. This feature previously lacked a clear prioritization indicator, especially when managing multiple cases.Steps to Implement: Open the case list view and check the “Time to Next Milestone” column to see the time left for the current milestone and when the next one begins. Use sorting and filtering options to focus on cases with overdue or paused milestones. Feature Renaming and Retirement Developer’s Point of View Quickly Develop Lightning Web Components with Real-Time Preview (Beta)Speed up LWC development using Local Dev (beta), which provides a real-time preview of your Lightning app or Experience Cloud site. The preview updates automatically as you make code changes, helping you iterate faster without needing to deploy or refresh manually. This new experience is an improvement over the limited capabilities of the LWC Local Development Server.Steps to Implement: To enable Local Dev, go to Setup, search for “Local Dev” in the Quick Find box, and select it. Then, enable Local Dev (Beta) for all users in your org. Gain Insight into Component Code with LWS DistortionsDebug your Lightning Web Security (LWS) components by toggling specific distortions on and off to observe different behaviors. Steps to Implement: Enable debug mode in your Salesforce org. With your component loaded in a browser, open the developer console, list flags using $LWS.namespaces.c.distortions, and toggle distortions by setting their associated flags. Develop Lightning Web Components with TypeScript (Developer Preview)Improve productivity and code quality by developing LWCs with TypeScript. This new capability allows you to write and convert components using TypeScript. Steps to Implement: Install TypeScript v5.4.5 or later. Ensure your project has a tsconfig.json file with target set to “ESNext”. Configure the paths option for each LWC module. The Lightning Language Server extension for VS Code can automate this setup for Salesforce DX projects. Prepare for Native Shadow DOM in Base Lightning ComponentsSalesforce is updating base Lightning components to support native shadow DOM for better performance and standards compliance. Ensure your tests do not depend on the previous internal DOM structure of these components. Track Apex Exceptions with Free-Tier Event MonitoringNow, you can track unhandled exceptions in Apex code using free-tier Event Monitoring, which provides detailed logs for troubleshooting.Steps to Implement: Review and analyze Apex Unexpected Exception event logs instead of relying on email alerts. Understand SOQL Error ChangesRecent updates may affect Apex code that parses SOQL error messages, particularly dynamic SOQL code.Steps to Implement: Review these changes and update your code as necessary to handle new error messages. Consistent Behavior When Iterating SetsIn API version 62.0 and later, modifying set elements during iteration will throw an exception, providing more consistent behavior.Example Code: apex Copy code Set<String> set_string = new Set<String>{‘one’, ‘two’, ‘three’}; for (String str : set_string) { System.debug(str); set_string.remove(str); // This will throw an exception in API 62.0+ } Write Mock SOQL Tests for External ObjectsIncrease your Apex test coverage and quality by mocking SOQL queries for external objects using the new SOQL stub methods.Steps to Implement: Create mock test classes by extending the System.SoqlStubProvider class and overriding the handleSoqlQuery() method. Register the mock provider using Test.createSoqlStub(). Process Platform Events at Scale with Parallel SubscriptionsImprove the processing of high-volume platform events in Apex triggers by using parallel subscriptions, allowing simultaneous event processing.Steps to Implement: Use the Tooling API or Metadata API to configure parallel subscriptions by specifying the event field for partitioning and the number of partitions in PlatformEventSubscriberConfig. Salesforce Flow Enhancements Flow Orchestrator Enhancements Customize the Flow Orchestration Work Guide Component Overview: Tailor how the Flow Orchestration Work Guide component appears to users based on their assigned tasks. You can customize the component differently for each record page it’s added to. Note that changes you make will not affect the component’s appearance in Lightning App Builder. Features: Availability: Applies to Lightning Experience in Enterprise, Performance, Unlimited, and Developer editions. Customize SMS One-Time Password Delivery for Experience Cloud Sites Overview: Enhance identity verification for external users by creating an Apex handler to send one-time passwords (OTPs) via SMS. Personalize the content and short code of the message as needed. Updates: Implementation Steps: Note: Enabling this feature affects all Experience Cloud sites, so ensure you create an Apex handler for each site to avoid disruptions. Control Authenticated Callouts More Easily Overview: Simplify configuring permissions for named credentials, allowing users to make authenticated callouts to external systems more efficiently. Most standard permission sets and profiles now include access to the User External Credentials object by default. Note: For guest user profiles and custom permission sets, manual access to User External Credentials is still required. Availability: Applies to Lightning Experience and Salesforce Classic (not available in all orgs) in all editions. Improve Data Transmission Speed and Security with TLS 1.3 Overview: Salesforce now supports TLS 1.3 for outbound HTTPS callouts, enhancing security with stronger encryption and faster connection establishment. Note: Existing callouts using TLS 1.2 are not impacted. Availability: Applies to Lightning Experience, Salesforce Classic (not available in all orgs), and all mobile app versions in all editions. Enable LWC Stacked Modals Overview: As part of the internal migration from Aura to LWC, Lightning Experience now uses LWC for more modals, improving performance, especially for record creation and editing. Changes: Availability: First available in Summer ’24. Applies to Lightning Experience in all editions. Additional Enhancements Salesforce Platform Login License: Provides flexible
The Winter ’25 release is available through the pre-release program. On August 30, 2024, Sandboxes will be upgraded, providing your organization with the Winter ’25 release experience. Set Up Your Pay Now Store Quickly and Easily Use the streamlined automated setup to get your Pay Now store up and running effortlessly. The guided process walks you through each step needed to configure your store. This feature is available in Salesforce Payments for Enterprise, Unlimited, and Developer editions. How to Set Up: Gain Insight into How User Permissions Are Granted Simplify user management with visibility into the profiles, permission sets, and permission set groups that grant permissions to a user. The User Access Summary now provides detailed information about a user’s assigned object, field, user, and custom permissions. Previously, identifying the source of a user’s permissions required multiple steps, but now you can access this information with just a few clicks. This change applies to Lightning Experience in all editions. How to Use: See How Object Access Is Granted in Object Manager Quickly view the permission sets, permission set groups, and profiles that grant access to an object, along with the level of access provided. The read-only Object Access Summary in Object Manager allows for quick checks during troubleshooting, reviews, or when deciding how to grant user access. This update is available in Lightning Experience across all editions. How to Access: Improve Performance for List Views on Custom and Standard Objects To enhance performance and meet the latest accessibility standards, list views for both custom and standard objects now render using Lightning Web Components (LWC) instead of Aura. LWC, Salesforce’s latest framework, delivers data faster and enables new features for list views. Previously, only custom object list views in sandboxes used LWC. This update applies to Lightning Experience in all editions. How to Use: Configure Record Highlights in Lightning App Builder Enhance your Lightning pages with the new Dynamic Highlights Panel, which lets you configure important fields directly within the Lightning App Builder. Previously, this was only possible through compact layouts in Setup. The Dynamic Highlights Panel can hold up to 12 fields and adjusts responsively to browser size. This feature is available in Group, Professional, Enterprise, Performance, Unlimited, and Developer editions. How to Implement: Make Record Fields Stand Out with Conditional Formatting Highlight key information on record pages using conditional formatting in Lightning App Builder. On Dynamic Forms-enabled pages, you can assign custom icons and colors to fields based on defined criteria, such as field values or other conditions on the page. This feature is available on a rolling basis starting in early September 2024 for Group, Professional, Enterprise, Performance, Unlimited, and Developer editions. How to Use: Save Time with New Messaging Components for Enhanced Bots (Generally Available) Empower customers and save service agents’ time with the new messaging components for enhanced bots. These include authentication, custom, form, and payment messaging components, which can handle more complex use cases on enhanced Apple Messages for Business channels. The form component is also available for Messaging for In-App and Web. These updates apply to Lightning Experience and Salesforce Classic in Enterprise, Performance, Unlimited, and Developer editions, with bot setup available only in Lightning Experience. How to Implement: Enhance Your LWR Site Experience by Curating Data Providers on a Page (Beta) Enhance LWR site pages by adding and configuring data providers in Experience Builder. This feature allows you to access data from different sources, such as Apex or Record data providers, directly within your site page and its components. This change is available in Professional, Enterprise, Unlimited, and Developer editions for LWR sites accessed through Lightning Experience. A community license is required to use this feature. How to Use: To configure data providers on an LWR Site page in Experience Builder: Enabling or Disabling Modernized Record Experience in Aura Sites You can now use upgraded record components based on Lightning web component technology to see stylistic changes in your Aura sites. These updates, previously limited to sandbox environments, are now available in production environments for the Create Record Form, Record Banner, and Record Detail components. This update is applicable to Aura sites accessed through Lightning Experience and Salesforce Classic in Enterprise, Performance, Unlimited, and Developer editions. When you enable the Use Lightning web components on your record pages in Aura sites setting, the Create Record Form, Record Banner, and Record Detail components display minor style changes. Some key updates include: Daily Summary of Service Appointments Requiring Immediate Attention Boost dispatcher productivity by using Einstein Copilot Field Service actions to get a daily summary of service appointments needing immediate attention, such as those with rule violations, overlaps, SLA risks, or emergencies. Each category in the summary is converted into a filter in the appointment list for quick resolution. Customize the summary to include additional categories. This feature is available in Lightning Experience in the Einstein 1 Field Service Edition with the Field Service Managed Package installed. To use this feature: Assigning Opportunity Splits to Territories Sales teams can now assign opportunity splits and opportunity product splits to territories, enabling them to report on how territories contribute to overall sales. Previously, splits could only be associated with the parent opportunity’s territory. Now, teams can also forecast based on split amounts across territories. This update applies to Lightning Experience in Enterprise, Performance, Unlimited, and Developer editions. To enable this feature: Strategic Planning with Account Plan Enhance your strategic planning with Account Plans by nurturing existing relationships and growing key accounts. Use Account Plans to research and analyze accounts, set objectives with actionable metrics, and monitor growth and development from a single repository within Salesforce. This feature applies to Lightning Experience in Enterprise, Performance, and Unlimited editions and in Einstein 1 Sales Edition. This feature will be rolled out to production environments after the Winter ’25 release and will be available to all customers by October 29, 2024. It is accessible in sandboxes only after its production release. To use Account Plans: Forecast Submissions Forecast submissions
The Winter ’25 release is available through the pre-release program. Winter 25 Release new features On August 30, 2024, Sandboxes will be upgraded, providing your organization with the Winter ’25 release experience. This release brings numerous new features and enhancements across various areas, including: Additional improvements are included in Salesforce Scheduler, Field Service, and Marketing Cloud Account Engagement. Updates also extend to Quip, CRM Analytics, Salesforce CMS, Salesforce Payments, Salesforce Connect, Salesforce Backup, and Subscription Management. Noteworthy enhancements are available in Enablement Sites, Financial Services Cloud, Salesforce Revenue Cloud, and various APIs. Winter 25 Release Exciting New Features Beta and Pilot Features Pilot Programs Browser Compatibility Administrator’s Highlights How to Implement This comprehensive update ensures that your organization is equipped with the latest tools and capabilities to drive efficiency and innovation. Set Up Your Pay Now Store Quickly and Easily Use the streamlined automated setup to get your Pay Now store up and running effortlessly. The guided process walks you through each step needed to configure your store. This feature is available in Salesforce Payments for Enterprise, Unlimited, and Developer editions. How to Set Up: Gain Insight into How User Permissions Are Granted Simplify user management with visibility into the profiles, permission sets, and permission set groups that grant permissions to a user. The User Access Summary now provides detailed information about a user’s assigned object, field, user, and custom permissions. Previously, identifying the source of a user’s permissions required multiple steps, but now you can access this information with just a few clicks. This change applies to Lightning Experience in all editions. How to Use: See How Object Access Is Granted in Object Manager Quickly view the permission sets, permission set groups, and profiles that grant access to an object, along with the level of access provided. The read-only Object Access Summary in Object Manager allows for quick checks during troubleshooting, reviews, or when deciding how to grant user access. This update is available in Lightning Experience across all editions. How to Access: Improve Performance for List Views on Custom and Standard Objects To enhance performance and meet the latest accessibility standards, list views for both custom and standard objects now render using Lightning Web Components (LWC) instead of Aura. LWC, Salesforce’s latest framework, delivers data faster and enables new features for list views. Previously, only custom object list views in sandboxes used LWC. This update applies to Lightning Experience in all editions. How to Use: Configure Record Highlights in Lightning App Builder Enhance your Lightning pages with the new Dynamic Highlights Panel, which lets you configure important fields directly within the Lightning App Builder. Previously, this was only possible through compact layouts in Setup. The Dynamic Highlights Panel can hold up to 12 fields and adjusts responsively to browser size. This feature is available in Group, Professional, Enterprise, Performance, Unlimited, and Developer editions. How to Implement: Make Record Fields Stand Out with Conditional Formatting Highlight key information on record pages using conditional formatting in Lightning App Builder. On Dynamic Forms-enabled pages, you can assign custom icons and colors to fields based on defined criteria, such as field values or other conditions on the page. This feature is available on a rolling basis starting in early September 2024 for Group, Professional, Enterprise, Performance, Unlimited, and Developer editions. How to Use: Save Time with New Messaging Components for Enhanced Bots (Generally Available) Empower customers and save service agents’ time with the new messaging components for enhanced bots. These include authentication, custom, form, and payment messaging components, which can handle more complex use cases on enhanced Apple Messages for Business channels. The form component is also available for Messaging for In-App and Web. These updates apply to Lightning Experience and Salesforce Classic in Enterprise, Performance, Unlimited, and Developer editions, with bot setup available only in Lightning Experience. How to Implement Winter 25 Relese New Features: Like Related Posts Salesforce OEM AppExchange Expanding its reach beyond CRM, Salesforce.com has launched a new service called AppExchange OEM Edition, aimed at non-CRM service providers. Read more The Salesforce Story In Marc Benioff’s own words How did salesforce.com grow from a start up in a rented apartment into the world’s Read more Salesforce Jigsaw Salesforce.com, a prominent figure in cloud computing, has finalized a deal to acquire Jigsaw, a wiki-style business contact database, for Read more Health Cloud Brings Healthcare Transformation Following swiftly after last week’s successful launch of Financial Services Cloud, Salesforce has announced the second installment in its series Read more
When technical issues occur—such as login problems or a process breakdown—an external support team can be transformative. Instead of burdening your internal team with troubleshooting, outsourcing enables immediate, expert support, resulting in smoother, more efficient operations.
Effective Use Cases for Tags in Account Engagement Tags in Account Engagement are a powerful tool similar to folders. They help you sort, organize, report, and search your data more efficiently. Here’s how you can leverage tags to streamline your marketing efforts: Organize Your Content By Campaign If you recently launched a webinar campaign and want to track all associated forms, landing pages, email templates, lists, and segmentation or automation rules, tags can help. Tagging all items related to a campaign allows you to easily find, copy, and manage them later. Organize Your Content By Type Account EngagementTags can categorize various files uploaded into Account Engagement, making it easier to create new marketing materials and track prospects. Apply tags like “image,” “logo,” “white paper,” and “data sheet” to different file types. Similarly, you can tag emails (newsletter, autoresponder, nurturing) and forms (kiosk-mode/tradeshow, website, paid search conversion) to streamline finding and reporting on specific items. Sort Your Prospects Create custom criteria for tagging prospects, making it easy to review or report on specific groups. For example, tag prospects as “Sales Ready” when their score exceeds 100 and they have attended at least one webinar. Tags can be applied through completion actions, segmentation rules, or automation rules, allowing for both automated and manual tagging based on your needs. Omit Clients, Partners, or Unqualified Prospects From Daily Prospect Emails Exclude prospects with specific tags from Daily Email Alerts to reduce noise and help your sales team focus on the best leads. To tag prospects: Tag clients, partners, unqualified prospects, or other less relevant leads and omit them from daily reports. For example, set up an automation rule to tag clients: Track Campaign Touch Points Tags can highlight key campaigns that engage your prospects the most. Apply a tag when a prospect participates in significant campaigns, such as registering via a kiosk-mode form at a trade show booth or downloading a Buyer’s Guide. This tagging allows you to quickly see important engagements, track prospects’ journeys towards becoming sales-ready, and identify those with notable actions. By strategically using tags in Account Engagement, you can enhance your marketing organization, improve reporting, and better manage your prospect interactions. Like Related Posts Salesforce OEM AppExchange Expanding its reach beyond CRM, Salesforce.com has launched a new service called AppExchange OEM Edition, aimed at non-CRM service providers. Read more The Salesforce Story In Marc Benioff’s own words How did salesforce.com grow from a start up in a rented apartment into the world’s Read more Salesforce Jigsaw Salesforce.com, a prominent figure in cloud computing, has finalized a deal to acquire Jigsaw, a wiki-style business contact database, for Read more Health Cloud Brings Healthcare Transformation Following swiftly after last week’s successful launch of Financial Services Cloud, Salesforce has announced the second installment in its series Read more
The user object holds significant importance as a fundamental standard Salesforce component regularly utilized in day-to-day operations. Proficiency in Salesforce user management, combined with a comprehensive understanding of the complexities of the user object, is crucial. This article explores the responsibilities of a Salesforce Administrator, offering insights into maintaining controlled access to Salesforce and its associated data. It also outlines strategies for optimizing functionality for Salesforce users. Types of Users in Salesforce: Salesforce encompasses both internal and external users based on integrated products, leading to two primary license types: Salesforce User License and Experience Cloud License, each with specific functionalities. A thorough understanding of these licenses and their capabilities is essential for effective user management. Additionally, consider feature or permission set licenses for specific functionalities, such as CPQ or Tableau CRM, which may incur additional costs. Explore Salesforce User Management Settings: Regularly visiting the User Management Settings page during Salesforce releases is crucial. The Field-Level Security for Permission Sets during Field Creation, available in beta, proves to be a valuable tool, streamlining the process for admins. The upcoming mandatory implementation of multi-factor authentication (MFA) starting Summer ’24 can be explored early on to ensure a smooth transition for users. Automate Permission and Group Assignment: User access policies, currently in beta, introduce criteria-based automation for granting or revoking permission sets, licenses, groups, and queue memberships. Admins can set up policies based on user creation, update, or both. Before enabling this feature, carefully review considerations and determine situations where it makes sense to revoke permission sets using policies. Muting Permissions?: Permission set groups are instrumental in defining combinations for different personas or functions. Admins can reuse the same permission sets in multiple groups without maintaining identical access. The introduction of a “muting permission set” within the group allows for impacting only that group without altering the actual permission sets. Know your Org-Wide Defaults: The sharing settings page, following object and field access, is a priority in Salesforce user management. Org-wide defaults set the baseline access level for users to view others’ records. Record access can also be controlled using account or opportunity teams, enabling users to define and add others as needed. Freeze!: The Freeze/Unfreeze button on the user record provides a useful feature for administrators. It allows the temporary “freezing” of a user who has left the organization but cannot be deactivated immediately. During the freeze period, the user cannot access Salesforce, while the license remains unavailable for further use. Empower Your Users: User enablement is crucial for a successful Salesforce user experience. Training users on out-of-the-box and custom functionalities ensures faster adoption. Sharing productivity tips, such as customizing the navigation bar, empowers users to tailor their experience. A user-friendly interface allowing customization enhances overall usability. Effective Salesforce user management is integral to the overall experience (UX). From creating permission sets to extending object and field access, Salesforce Administrators play a crucial role in ensuring a seamless and secure interaction with key business information. Like Related Posts Salesforce OEM AppExchange Expanding its reach beyond CRM, Salesforce.com has launched a new service called AppExchange OEM Edition, aimed at non-CRM service providers. Read more The Salesforce Story In Marc Benioff’s own words How did salesforce.com grow from a start up in a rented apartment into the world’s Read more Salesforce Jigsaw Salesforce.com, a prominent figure in cloud computing, has finalized a deal to acquire Jigsaw, a wiki-style business contact database, for Read more Health Cloud Brings Healthcare Transformation Following swiftly after last week’s successful launch of Financial Services Cloud, Salesforce has announced the second installment in its series Read more
Profiles, roles, and permission sets are integral components that collectively define the access and capabilities of Salesforce users within an organization. Understanding these concepts is essential, particularly for those preparing for the Salesforce Admin certification exam. Or anyone responsible for managing data access and security. Profiles vs. Roles: Understanding the Difference Profiles primarily control the actions users can perform within Salesforce, often summarized by the acronym CRED: For instance, a profile may allow users to read and edit Leads but restrict them from deleting Leads. Additionally, profiles govern: Every Salesforce user is associated with a profile, which helps categorize users based on their functions within the organization. Notably, the ‘System Administrator’ profile grants comprehensive access, including ‘View all’ and ‘Modify all’ privileges. In contrast, roles determine data visibility within Salesforce. They are crucial for expanding access beyond the organization-wide default (OWD) settings, which set the baseline visibility for objects like Opportunities or Accounts. Roles operate in two primary ways to enhance data visibility: Profiles and Roles: Complementary Components To visualize their relationship: It’s important to note that profiles and roles are not mutually exclusive; they are designed to complement each other, enhancing both user functionality and data visibility within Salesforce. Permission Sets: Extending User Abilities Permission sets serve as add-ons to profiles, offering granular permissions to individual users without creating new profiles. They provide flexibility by allowing specific permissions (e.g., modifying email templates) to be assigned to users as needed. In summary, understanding the distinctions between profiles, roles, and permission sets is fundamental for Salesforce Admins. These concepts collectively govern what users can see and do within the Salesforce environment, laying the groundwork for effective user management and data access policies. Remember the mantra: “Roles see, profiles do,” as a simple guide when navigating the complexities of user permissions in Salesforce. Like Related Posts Salesforce OEM AppExchange Expanding its reach beyond CRM, Salesforce.com has launched a new service called AppExchange OEM Edition, aimed at non-CRM service providers. Read more The Salesforce Story In Marc Benioff’s own words How did salesforce.com grow from a start up in a rented apartment into the world’s Read more Salesforce Jigsaw Salesforce.com, a prominent figure in cloud computing, has finalized a deal to acquire Jigsaw, a wiki-style business contact database, for Read more Health Cloud Brings Healthcare Transformation Following swiftly after last week’s successful launch of Financial Services Cloud, Salesforce has announced the second installment in its series Read more
